thecloudarchiveblog

 

Emails are a major form communication in business, they are now being used to store records of a company, due their increased use, they must be stored in the records of a company for the same period of time as written records, since critical information about a business can be found in emails, it is wise for a company to invest in an archiving system so as to secure and be stored with ease of access

 

An email archiving system at hubstor.net functions to extract contents of messages and attachments from outgoing and incoming emails, a good email archiving system should ensure that the recorded information is maintained in its original state, it does this by indexing an storing them in a read only format, archiving emails has the benefit of creating more space on the mail server, this is because emails are stored in compressed formats thus saving a huge amount of space in the disk for companies and users, in a court of law emails can be requested for evidence, thus they should be presented in their original state, the emails also should be presented being as complete as possible

 

A company can be claimed guilty of spoilage and thus face a hefty fine if it does not submit all its records as required in an original format, an archiving systems saves emails on an index manner which is organized which saves the time spent in the searching process thus emails are easily made accessible, archives store emails in an original form thus they cannot be tampered or spoiled easily

 

Business email systems are repositories for industry knowledge, the information contained in the repository can be accessed easily when using an archiving system, in ordinary circumstances it would not be an easy task, an archive system sorts records, provides advanced message search and retrievals, an archive system can be managed as an in-house solution or as hosted solution with access of a third party. To read more on the importance of getting the right archive storage, check out http://money.cnn.com/2014/09/03/technology/enterprise/what-is-the-cloud/.

 

An in-house archiving at http://www.hubstor.net has the repository in a server than is within the office building, this is advantageous in that it offers greater control of data, it also boosts the integrity and maintains the confidentiality of information, even though the information is handled by internal staff of the company, there is an IT security systems team, a company has to buy an email archiving system as well as a server that will be hosting it, hosted solution has a software application located on the server of the companies email, it captures an email and transport it for archiving to a third party data warehouse

 

In the modern business environment, email archiving is of great importance, it is vital for a business to store and record all communication that comes and goes out of the business, nowadays emails are an evidentiary proof in a law court, archiving systems stores emails in an orderly fashion that enables ease of access, this allows for searches and retrieval processes that are rapid, archiving systems have improved efficiency, financial gain and saving time